Results with YourGPT Chatbot
40%
Reduction in Document Processing Time
Improved efficiency through the implementation of OCR for handling large-scale government documents
10%
Increase in Document Handling Capacity
Enhanced ability to process complex documents without increasing staff size
60%
Decrease in Manual Interventions
Significant reduction in human resource involvement for managing document workflows
Company Overview
The Kimura is a specialized IT solutions provider focused on developing AI-driven chatbots tailored to the specific needs of government sectors and labor unions in Argentina. Their services include document management, platform integration, and scalable IT solutions that address the unique challenges of these industries. The Kimura aims to improve communication, improve operations, and enhance data processing for public and private organizations.
The Challenges Faced by Kimura
The Kimura encountered significant challenges while working with government entities and labor unions, particularly in sectors with low technology adoption and minimal IT infrastructure:
1.
High-Complexity Documents: Most documents came with in scanned formats with complex tables, stamps, and image-based data. Existing systems could not extract relevant information at scale without significant human effort.2.
Rigid System Integration Requirements: Integrating new AI tools into Kimura’s infrastructure—built on legacy systems.
How YourGPT Helped Kimura
To address these challenges, Kimura integrated the YourGPT AI Chatbot into their learning platform. The chatbot offered several key advantages:
1.
AI Trained on Real Documents: Using advanced AI with structured learning and OCR from actual government forms, the AI was trained to understand how information is stored and formatted—even when from poor-quality scans.2.
System-Level Integration: YourGPT provided direct support to deploy the AI within Kimura’s existing system.3.
Autonomous Operations: Once deployed, the AI agent reduced the need for constant oversight. Tasks that previously required teams—were now completed in one pass.
YourGPT has helped us tackle the significant challenge of managing large-scale government documents with tables and images. Their integration support and technical expertise, especially with OCR, have been critical in overcoming these obstacles. The AI chatbot has transformed our operations by improving efficiency and helping us automate processes that were previously manual.
Julian Rousselot
Head of IT Solutions at•The Kimura
The Implementation
The Kimura collaborated closely with the YourGPT technical team to implement the chatbot solution:
1.
Targeted AI Training: AI was trained on there data. It was optimized to process real documents—scanned PDFs, image-based forms, multi-language tables—using OCR and pattern detection.2.
AI-Powered Internal Assistant: The AI served as an internal tool for employees to access details quickly.3.
Direct Technical Support: YourGPT team worked alongside Kimura’s team during deployment, handling errors in real time and tuning performance based on feedback from live documents.
Impact with YourGPT AI
Implementing YourGPT AI Chatbot delivered impactful results for Kimura:
1.
End-to-End Document Processing: Complex scanned documents (including forms, tables, stamps, and handwritten entries) were processed with minimal human intervention.2.
Operational Throughput Increased by 3x: The existing team successfully managed to process three times the previous workload, significantly boosting efficiency without requiring additional staffing or resources.3.
Deployment Completed Without Disruption: Rollout was done in parallel with existing operations. No downtime. No re-training of staff. No disruption to ongoing workloads.
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